LIBRARY AND DOCUMENTATION DIVISION

• Introduction
• Sections
• Services
• Rules
• Statistics
• Staff
• FAQs
• Activities
• Empanelment of Book Suppliers
• Library Collection
• E-Resources
• Downloads
• Indigenous Database – sample question papers
• ICMIND Library Toolbar

The ICMIND library is the most resourceful information Centre in the country in the field of Distance Education. The library has the largest collection of books, journals and other related materials in the field of Distance Education, throughout the country. It  was established in 1986 in tune with the objectives of ICMIND.

Mission
The primary mission of the library is to support the educational and research program of the Group of Institutes by providing physical and intellectual access to information. In accordance with the objectives of the Group of Institutes, the library aims to develop a comprehensive collection of documents, useful for the readers.

ICMIND Library
The ICMIND Group of Institutes operates through a three-tier system having Group of Institutes Headquarters at Maidan Garhi, New Delhi; 59 Regional Centres and five (5) Sub-Regional Centres in various States and 1,621 Study Centres scattered all over the country. Library and Documentation Division is a hierarchical system with the Central Library at the Headquarters followed by libraries located at Regional Centres Library  (RCL) and Study Centres Library (SCL). The Central Library caters to the needs of Academic, Administrative and Supportive staff and students at the headquarters.The RCLs look into the library requirements of Staff, Students, Academic Counselors and Academic coordinators at Regional Centres and the SCLs to meet the needs of the students exclusively. The number of RCLs and SCLs change from time to time depending upon the establishment of new RCs and SCs considering the enrollment of students in the region. Every RC and SC invariably has a small library attached to it. The Central Library is the main library which co-ordinates the effective functioning and development of RCLs and SCLs.The Central Library has been using the LIBSYS, an integrated Library Management software package with all the modules for the library housekeeping operations. Using LIBSYS Web OPAC, users can search the Library online catalog by Author, Title, Subject and Keywords.

As the role of the Library within any Group of Institutes can be realized only in the context of the institution’s philosophy of education, the basic objectives of the L & DD are in tune with those of the ICMIND. They are as follows:

·         To develop appropriate collections in various disciplines for satisfying the needs of the diverse clientele of the libraries of the Group of Institutes, Regional and Study Centres,

·         To provide reading, lending, reference, information and documentation facilities to all categories of staff and students,

·         To develop a special collection of distance education books and journals at the libraries at the Headquarters as well as Regional Centres, and

·         To provide documentation and comprehensive reference/information services in areas related to distance education to other Open Universities of the world in general and in India in particular.

·         Library Internship Program at Central Library ICMIND,Mumbai.

 Sections

Acquisition Section:

Acquisition Section of the Library deals with the purchase of books, reference books, textbooks serial publication and multi-volume books. The section also deals with day to day operations such as receiving indents for purchase of books, checking duplicates, placing orders, receiving and entering the books with serial number in the accession register as well as in the system of the Library and the budget control etc.

Technical Processing Section:

Technical services are the “behind the scene” activities that a library undertakes to effectively deliver library services to the public. These services include the processes and procedures which are necessary to order library materials, like classifying, cataloging, assigning subject headings, data entry, checking and physical processing, to get the materials ready to put on library shelves. These services also include the activities that are necessary to control the lending and returning of library materials. Other technical services include the activities related to preservation of library materials. Library follows Dewey Decimal classification scheme for classification, AACR2 for Cataloging, Library of Congress Subject Headings for assigning subject headings and Cutter’s Author mark for Book numbers etc.,

Periodicals Section:

Periodical section handles Print as well as electronic Journals Databases. Processes Journal subscriptions, renewals, orders, payments/advances, Journals receipts, bound volumes every year. Maintains budget (s), accounts and statistics. Regulates the shelf arrangement of the current journals, displays recent arrivals daily.

Circulation Section:

This is the front end of library operations providing the lending services to the library users. All the functions of this section are computerized and the transactions in this section are based on the barcode technology. All the Registered Library Users are provided with a Bar-coded ID card and all the books in the library are bar-coded.

IT and Computer Section:

This is the hub which monitors all the computerized activities of the library i.e., the back-end of automation activities in the library. Library Server is connected on the Campus-wide Local Area Network apart from connecting all the sections of the library with structured cabling using switches and hubs located in different levels. The section is entrusted with responsibility of maintenance of all the systems, network, Internet and e-mail facilities, training the users, data validation, merging etc. All the staff members are trained to handle the Library software, Operating System, Proxy server, Scanner operations, Networking, Internet and CD based resources etc., apart from rectifying minor trouble shooting in the Hardware, Software, UPS connectivity, Database maintenance. This section also handles various activities like Bibliographic Search Services from Library holdings, OPAC Service, Online Resources Search Service, and Website Maintenance for Online Resources.

Administration Section:

This section handles Budget proposals and monitors the overall expenditure incurred in the Library including settlement of bills, Advances, amounts etc. Purchase of Equipment and other materials needed for library operation Maintenance of Stock, assets and Consumable registers including stock verification. Annual Maintenance Contracts for all equipment and privatization of Xerox unit. Posting of staff members in shift duties, holiday duties and maintenance of their leave records and attendance. Maintenance of Institutional Membership records. Over all maintenance of Library building including insurance and pest control. Liaisons with administration, finance and engineering departments. Attends to both internal and external audits Services.

The Central Library provides the following services/facilities:

·         Reading

·         Circulation service including Inter Library Loan

·         Reference & Referral

·         User guidance

·         Bibliographies/Indexes

·         Online Public Access Catalog (OPAC)

·         E-Resources

·         CD-ROM search

·         Microform search

·         Online Databases

·         Reprography

·         Lamination & Spiral binding

Rules

OPENING HOURS

·         The library remains open on all the working days except Saturdays, Sundays and Group of Institutes notified holidays.

·         The opening hours of the Library are from 9.30 AM to 6.00 PM

·         All Library services are provided from 10.00 AM to 5.00 PM

·         Lunch break is observed from 1.30 PM to 2.00 PM for all services except reading and circulation services.

USE OF THE LIBRARY AND LIBRARY MATERIALS

·         Members must show their Library Card on entering the Library, while borrowing books and journals and at any time if asked to do so by the Library Staff.

·         Briefcases, bags, umbrella, lunch boxes and other personal belongings must be deposited at the entrance.

·         Every member must sign the Register available at the entrance. Personal reading materials must be specifically indicated in the Register and shown to the security guard while entering and exiting from the Library.

·         Members are free to browse through the books. Books taken out of the shelves must be put on a table. Replacing the books on shelves is not encouraged as it may be misplaced. Misplaced book is a lost book.

·         A Non-member can use the library material on the premises with the permission  

·         Readers should not mark, underline, dog-ear mark, write, tear pages or damages the Library documents.

·         Strict silence, decorum and discipline must be maintained in the Library

·         Member should behave in a reasonable and seemly fashion in the Library and must not damage library property or disturb other members.

·         Smoking, eating, sleeping and talking loudly are strictly prohibited in the Library.

·         Members should not reserve seats either for themselves or for others.

·         Newspapers and magazines must be read only in the Library on specific tables and should not be taken to any other reading areas.

·         No Library material can be taken out of the library without permission.

Staff

·         Deputy Librarian

·         Librarian

·         Assistant Librarian

·         Assistant Registrar

FAQs:

Q.1 How can I become the member of the ICMIND Library?

Staff members of ICMIND have to register in library’s reception counter to become member of the library.

Q.2 Who are authorized to use the library facilities?

All the staff members including Retired Staff, Consultants, Project staff and similar other staff appointed by ICMIND are allowed to use library facilities. People from other organizations are allowed to use library on Inter Library Loan basis.Students are allowed to visit and use library for reference purpose only.

Q.3 How can a user recommend a book for the purchase?

Users can recommend a book to be purchased by the library through their respective department heads and personal request is not accepted.

Q.4 What should I do if the book I borrowed got lost?

If the borrowed book is lost then immediately you should give a letter to the librarian stating the cause. If the book is available, then you should replace the same otherwise you have to pay for the same.

Q.5 How do I find a particular book or a journal in the library?

Generally Library Catalog is used to find a book or journal manually. In order to expedite process. You can use the Web OPAC ( Online Public Access Catalog) available on the library web page. You can search for the documents by title, author or subject.

Q.6 How can I borrow a book which is not available in ICMIND library but available in other libraries?

One can borrow a book, which is not available in ICMIND library on Inter Library Loan from other libraries located in Delhi by filling up a requisition form.

Q.7 Where do we get Question Papers of previous years?

Question Papers of all ICMIND courses from 1999 to Present are available on ICMIND Library Website. Question papers prior to 1999 are available in all the Regional and Study Centres in the CD format.

Activities

• Lending Services
• Reprography Services
• Reading and Reference Services
• OPAC SERVICE
• Online Services
• Institutional Membership Services
• DELNET Services

Library Collection & E-Resources